TheCorporateCounsel.net

We’ve posted the transcript for our recent “Conduct of the Annual Meeting” webcast featuring Lauri Fischer, Senior Deputy General Counsel and Assistant Secretary at Grocery Outlet, Edward Greene, Managing Director at Georgeson, Carl Hagberg, Independent Inspector of Elections and Editor of The Shareholder Service Optimizer, and David Hamm, Vice President, Deputy General Counsel and Assistant Secretary at Summit Materials. Companies faced some unique challenges at their annual meetings this year, and our panelists discussed the latest developments, tips and tricks and some compelling stories.

Carl Hagberg shared his firsthand account of an annual meeting incident Liz previously blogged about, which he characterized as “the most carefully planned and executed disruptive event at an annual meeting ever,” and then provided this timely reminder about meeting security:

Hagberg: Meeting security is more important than ever before and please remember; security is for everybody. Companies and security officers often focus on management and the board. Yes, they’re going to be the main focus of any action and you need to focus on them intensively, but you also need to focus on the people in the audience. They should be able to clear the room in an orderly fashion. I’ve been at meetings where the fire alarm went off, one where the sprinkler system went off and one where the power went off. You need to have a script to tell people where the exits are and, “The meeting is over. Please exit quietly and carefully.” Be sure that your security measures and your script cover everybody there in the room.

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– Meredith Ervine