July 27, 2022

Annual Shareholder Meetings: Don’t Forget the Post-Meeting Housekeeping

It’s that time of year: take care of the housekeeping tasks that will put a bow on your successful annual shareholder meeting. A member recently posed this question in our “Q&A Forum” (#11,190):

Is it good governance practice to have the board of directors review and approve minutes of the annual stockholder meeting?

John responded:

Yes. The annual meeting of stockholders is a statutory requirement, and it is important to ensure that an accurate record of the event is prepared. Board review of the minutes and related materials in order to ensure that they demonstrate that the meeting has been duly called and noticed and that they accurately and completely reflect the matters addressed at the meeting is a good practice.

We have over 30 checklists that offer practical, step-by-step guidance on handling annual meeting issues. Find them in our “Annual Shareholders’ Meetings” Practice Area or under the “Checklists” tab in the blue navigation bar on our home page. If you aren’t already a member with access to those resources, sign up now and take advantage of our no-risk “100-Day Promise” – During the first 100 days as an activated member, you may cancel for any reason and receive a full refund.

Liz Dunshee