February 27, 2004

General Solicitation Musings - New No-Action Letter

In a no-action response dated February 9th, Corp Fin denied relief to Agristar Global Networks. Agristar hoped to use an existing database it maintained to mine for accredited investors in a private placement.

After speaking to John Jenkins at Calfee Halter & Griswold, I don't view this as a significant development for private placements and general solicitation under Rule 502(c). On the other hand, it is a very interesting letter because it implicates one of the unresolved theoretical questions about private offerings - at what point do sheer numbers of offerees overwhelm the words of Reg D itself, and result in a proposed offering not being regarded as a private placement?

On the merits, Agristar appears to have a pretty decent argument about general solicitation. But it's clear that Agristar's original proposal to send invitations to complete questionnaires to "no more than 3%" of the top 250,000 Farm Principals would have resulted in the solicitation of 7,500 potential investors. Many of us have worked on public offerings with smaller red herring press runs than that. It's interesting to see that Agristar cut it back to about 2,000 people in their second request to the staff, but that's still a large number of potential offerees. Given the numbers, John was not surprised that the SEC didn't want to give no-action relief on this issue, especially when the accredited investors in question were likely to be almost exclusively retail investors, and not institutions.

The Agristar letter is not likely intended to pare back existing interpretations of Reg D's prohibition on general solicitation - it's more of a case of the numbers of people potentially involved just getting too big for comfort. In dealing with small companies, general solicitation is ordinarily more of a theoretical than a practical concern. For most small companies, the only realistic sources of financing are friends and family or participants in local "angel networks" identified through the issuer's lawyers and accountants. In these circumstances, general solicitation isn't usually much of a concern. You should worry more about general solicitation when a placement agent is involved in the transaction or the client is a little too media friendly.

It would have been interesting to see what the response might have been if Agristar had asked the SEC to allow it to use this database to identify "Qualified Institutional Buyers" only. There are several no-action letters allowing the establishment of commercial databases to identify QIBs, and allowing sellers to rely on those lists for purposes of Rule 144A offerings.

IBM Adopts Premium-Priced Option Plan

On Tuesday, IBM restructured its option plans so that the 300 top executives will be denied a payoff unless the stock rises at least 10 percent. A second initiative will reward them for putting some of their own money at risk.

According to news reports, the changes drew a tepid response from institutional investors because IBM set the performance bar too low and limited it to only the top 300 of the 85,000 IBM employees who get options or restricted stock.

Blow Against Sharing Information with SEC and Attorney General

Last Friday, the California 1st District Court of Appeals held that McKesson waived the protections of the attorney-client privilege and the work product doctrine when it shared protected documents with the SEC and the U.S. Attorney. The case, McKesson v. San Francisco Superior Court, A103055, had been closely watched by the plaintiff's bar.

The SEC and the Securities Industry Association filed amicus curiae briefs supporting McKesson. A similar case, also closely watched, is winding its way through federal courts. Fortunately, a bill is winding its way through the U.S. House of Representatives that would permit companies to share documents with the SEC and the DOJ without waiving the attorney-client privilege or the protection of the work product doctrine. See yesterday's blog by Mike O'Sullivan for more on this bill.

February 26, 2004

Our New Survey on Compensation Committees and Compensation Consultants

On TheCorporateCounsel.net, we have kicked off an online survey regarding how companies are dealing with compensation committees and compensation consultants. Go ahead and participate now!

We have posted the final results on our recent survey about how shareholders are allowed to contact directors. Among the results from 74 respondents, at 64% of the companies, corporate secretaries handle shareholder communications - it's the GC at 15% of the companies responding. Of these companies, 62% allow shareholder communication via regular mail; 32% allow emails and 21% allow telephone calls.

Chewing the Fat about Martha Stewart

As Martha's trial winds up, Alan Dye and I were discussing how the Martha Stewart case raises interesting issues about news of an insider's trades. The first question is whether an insider's planned or even completed - but not reported - sales are material information. In a Waksal-style panic dump, it seems the information would likely be considered material. A small sale of an insignificant percentage of the insider's stock, on the other hand, might not be viewed as material.

If the news is material, trading on it violates Rule 10b-5 only if trading breaches a duty (as the S.Ct. said in Dirks). In the Martha Stewart case, the government's theory is that Bacanovic breached a contractual duty to his employer, Merrill Lynch, by tipping Martha - and that Martha was a knowing tippee (ie., she knew she was getting the information in violation of Bacanovic's duty). Query what the breach of duty would have been if Sam had told Martha himself.

The Martha Stewart case also raises interesting issues regarding an issuer's obligations when it knows an insider plans to sell stock. Consider this: the company has a pre-clearance policy and a ten day quarterly window period for trading. The window is open, and no material company news is pending. Several of the executives sit around and decide that this would be a good time to sell some stock. They all pre-clear through the GC, who also plans to sell some stock. Would you tell any of the execs, or the GC, that they can't sell unless they publicly announce, in advance, that they plan to sell? A group of ABA members are going to get together to brainstorm these issues at the ABA's Business Law Section Spring Meeting in April.

IASB Requires Expensing in '05

Last week, the International Accounting Standards Board (IASB) adopted International Reporting Standard 2 that will require issuers in the European Union to treat the costs of providing stock options as an expense on their financial statements. This new standard becomes effective on January 1, 2005.

In the United States, the Financial Accounting Standards Board is expected to issue its own exposure draft in March. The FASB has indicated that it will recommend not only the Black-Scholes method but also a binomial or similar method for valuing the stock options.

The IASB is selling copies of the new standard from its website - so much for regulatory transparency. They should follow the FASB's lead, who started posting its standards for free a few months ago.

SEC Proposes Mutual Fund Mandatory Redemption Fee/ 401(k) Plans

Yesterday, the SEC proposed Rule 22c-2 under the Investment Company Act to require open-end investment companies to impose a 2% redemption fee on the proceeds of shares that an investor redeems within 5 business days after purchasing the shares. The vote by the Commission for putting the proposal out for comment was 4 in favor with Commissioner Atkins voting no.

From our roving reporter Mike Holliday comes this summary - based on brief notes from the meeting and subject to the actual wording of the proposed rule and the proposing release:

The proposed redemption fee is aimed at the costs created by market timers in mutual funds. The proposal would affect and impose requirements on 401k plans, and 401k plans were included in the discussion at the meeting. For example, Ch Donaldson referred to the reported market timing by certain members of a Boilermakers Union Local in the union's 401k-type retirement plan. Paul Royce, Director of the Division of Investment Management, referred to market timing in accounts without fees and tax consequences through retirement plans.

Much of the investment in funds is held through financial intermediaries such as banks, broker-dealers, insurance companies and retirement savings plans. Financial intermediaries would be required to participate in implementation of the rule. The financial intermediaries would have to assess the fees and forward the proceeds to the fund, or provide enough information to the funds so they could assess the fees.

There will be three "exceptions" to the fee:

1. The fee will be calculated against the shares held the longest, which would be considered the shares redeemed first - similar to the FIFO accounting concept - so that any shares held more than five business days would be used up first before any fee would be imposed.

2. There would be a di minimus exception of $2,500

3. There would be a provision for a fee waiver for financial emergencies (with a $10,000 limit).

In addition, certain funds would be exempt such as money market funds, exchange traded funds, and funds geared to attract market timers if they provide adequate disclosure.

The financial intermediaries would be required to deliver enough information to funds to permit the funds to oversee the intermediaries' efforts to collect the fees, and to permit fund managers to bar frequent traders from the fund.

The Commission will also seek comments on fair value pricing and seek other solutions to combat abusive market timing activity.

February 25, 2004

Lots of Section 404 Rulemaking News!

As hoped, the SEC finally issued a release extending the compliance date regarding management's report on internal control over financial reporting and the related attestation requirement.

The effective date of the rulemaking remains August 14, 2003 - but some of the compliance dates have changed. For accelerated filers, the compliance date was the first fiscal year ending on or after June 15, 2004 - the new compliance date is the first fiscal year ending on or after November 15, 2004. There are other dates for non-accelerated filers, foreign private issuers and related requirements applicable to registered investment companies.

For accelerated filers, the extension provides relief for June 30 and September 30 companies, and companies with other fiscal years ending prior to November 15. However, it does not provide an extension for calendar year companies who, in the case of accelerated filers, will have to comply for the 2004 fiscal year.

In addition, on March 9th, the PCAOB will consider adopting rules under Section 404 of SOX in a meeting at 9 am at the Mayflower Hotel in DC. It also will be webcast.

NYSE Posts New Forms

Last night, the New York Stock Exchange posted a bunch of forms related to its new corporate governance standards - including the CEO's annual certification as well as an annual written affirmation and an interim affirmation regarding compliance with these corporate governance standards (and related instructions).

The Annual Written Affirmation and the separate 303A.12(a) CEO certification must be filed no later than 30 days after a listed company's 2004 annual meeting. For those companies who have already held their 2004 annual meetings, and would therefore have less than the requisite 30 days, these must be filed 30 days from Tuesday.

An Interim Written Affirmation is required to be filed subsequent to the Annual Written Affirmation at any time that the independence status of a director changes - or when certain other changes are made to a company's board or committees. Instructions are provided which list all circumstances that would require an Interim Written Affirmation.


March Eminders is Posted!

We sent out the March E-Minders a little early this time to make sure you calendared next Wednesday's webcast - Conduct of the Annual Meeting.

This webcast falls on the same date of Disney’s annual meeting - and two of our panelists will be participating in Disney’s meeting (and will be sharing the interesting developments). This program promises to be one of the most practical ones we have – chock full of common sense advice from hardened veterans John Grossbauer of Potter Anderson & Corroon LLP; Carl Hagberg, Independent Inspector of Elections; and Kathleen Salmas of Northrop Grumman.

Whistleblower Webcast

On March 3rd, Shareholder.com is hosting a free webcast, "Confessions of an Enron Executive and the Benefits of an Integrated Whistleblower Hotline." Featuring Lynn Brewer of Enron whistleblowing fame, it starts at 1 pm est - so it doesn't overlap with our own webcast that day on "Conduct of the Annual Meeting."

February 24, 2004

California Proposes Shareholder Access Legislation

Over the weekend, California's Secretary of State Kevin Shelley sponsored shareholder access legislation - introduced by Assemblymember Judy Chu - that would go a few steps further than the SEC's proposal in this area. The California bill - Assembly Bill 2752 - would require companies to hold elections that meet certain requirements, such as:

- Number of shareholder nominees - Not less than 40% of the total number of directors must be eligible for election by shareholders.

- Shareholder eligibility - Shareholder or group must have more than 2% of the company’s stock held for 2 years to make a nomination.

- Soliciting support - Companies required to make information available to shareholders no less than once per year.

- Deadlines and candidate information - Proxy statements shall include statements provided by candidates of no less than 250 words in length.

- Disclosure and notice - Nominating shareholder or group must provide notice to company no later than 80 days before the mail date and the proxy card shall identify any shareholder nominees and present them in an impartial manner. Each candidate must be voted on separately. If a company includes statements in its proxy statement supporting company nominees or opposing the nominating shareholder's nominee or nominees, the nominating shareholder or nominating group shall be given the opportunity to include a statement not to exceed 500 words per nominee.

- Website info - Companies would be required to make information regarding the process and deadlines to nominate and elect an individual to the board available on their website and in their annual report. The California Secretary of State will must create an online database by the end of '05.

- Reach of bill - Corporations doing business in California that provide for shareholders to submit and vote on proposals on an annual ballot shall implement any proposal that passes by a majority vote unless the proposal clearly states it is advisory. If a corporation establishes a means to place an advisory shareholder proposal on the ballot, it shall also establish a means to place shareholder proposals on the ballot that are required be implemented.

Obviously, this is one to watch carefully - and hopefully won't moot the thousands of comment letters submitted to the SEC. Letters should be directed to: Assemblywoman Judy Chu, State Capitol Room 2114, Sacramento, CA 95814 and Willie Guerrero, Assistant Secretary of State, 1500 - 11th Street, Executive Office, Sacramento, CA 95814.

"Opt-In" Shareholder Access No-Action Request

In our "Shareholder Access Portal," we have posted a copy of the no-action request filed with the SEC by Marsh & McClennan in its efforts to exclude the "opt-in" triggering shareholder proposal that I blogged about back on February 9th.

Fairness Opinions from I-Banker's Perspective

On TheCorporateCounsel.net, I have posted my interview with Joel Johnson on Fairness Opinions. Joel is President of Orchard Partners which provides fairness opinions, advises clients in mergers and acquisitions and provides business valuation services.

February 23, 2004

"Cashless Exercise" Transcript is Up!

We have posted the transcript from our February 11th webcast "Cashless Exercises and Other Murky 402 Issues."

Don't forget the NASPP's upcoming webcast - "What The Top Compensation Consultants Are NOW Telling Compensation Committees" - scheduled for Thursday, March 18th. Try a no-risk trial membership to the NASPP and hear the top consultants "tell it like it is."

Where Does that Equity Compensation Plan Table Go?

Recently I have had a number of questions in this area, many of which have been nicely addressed in past issues of The Corporate Counsel and The Corporate Executive over a year ago (search the Electronic Back Issues for "201(d)"). As discussed in the Mar/Apr issue of The Corporate Executive - and just clarified by the SEC staff in its no-action response to the ABA - even if not required in the proxy statement (because the company is not proposing any compensation plan for shareholder approval), this disclosure can be deferred for a month via incorporation by reference from the proxy statement to Item 12 the 10-K, as its in Part III of the 10-K (and per General Instruction G(3)). On the other hand, it’s okay to present this stock plan disclosure in the 10-K only and not include in the proxy statement (so long as it's not required in the proxy statement because a plan is up for a vote).

What appears to be tripping up folks is that some companies are placing the table under Item 5 of 10-K (which generally calls for the information required by S-K Item 201), instead of Item 12 of 10-K (which specifically calls for this table under S-K Item 201(d)). For companies that place it under Item 5 and also include it in their proxy statement - which then incorporates it into Item 12 of 10-K - they effectively have put the table in their 10-K twice!

Even if the table is not duplicated in the proxy statement, the ABA no-action letter confirms that it belongs in Item 12, not Item 5. Even before the ABA letter, this could have been implied from the SEC's adopting release and from the legal principles that (i) the "specific" trumps the "general" and (ii) the SEC doesn't generally expect us to include the same information in two non-financial sections.

"Securities Law and the City"

As Carrie Bradshaw goes off into that sweet, dark night, I wonder whether I should pick up her mantle and blog about relationships rather than securities law. Alas, a loud booming voice in my head keeps saying "Stick to what you know, son. Stick to what you know." So I blog about "Reg A" rather than "reggae" and other peculiar topics that the "man on the street" doesn't have to understand.

February 20, 2004

Updated For Your Pleasure

Okay, maybe it's not so pleasurable. But we have updated our list of links to samples of:

- corporate governance guidelines
- audit committee charters
- compensation committee charters
- nominating/governance committee charters

In addition, we have updated our list of links to the Twenty Most Widely Held Proxy Statements and 10-Ks in our "Proxy Season Resource Center." Among others, new documents have been filed by Agere, Avaya and Lucent.

Doonesbury and Cheney Redux

I stand corrected on my blog from Wednesday as a loyal reader points out that Halliburton does indeed list Cheney as a risk factor. Halliburton's Form 8-K dated January 21, 2004 provided risk factors in a senior notes offering, including:

"Our government contracts work has been the focus of numerous allegations and inquiries, and there can be no assurance that additional allegations and inquiries will not be made or that our government contract business will not be adversely affected. […]

To the extent we or our subcontractors make mistakes in our government contracts operations, even if unintentional, insignificant or subsequently self-reported to the applicable government agency, we will likely be subject to intense scrutiny. Some of this scrutiny is as a result of the Vice President of the United States being a former chief executive officer of Halliburton. Since his nomination as Vice President, Halliburton has been and continues to be the focus of allegations, some of which appear to be made for political reasons by political adversaries of the Vice President and the current Bush administration. We expect that this focus and these allegations will continue and possibly intensify as the 2004 elections draw nearer. These allegations have recently centered on our government contracts work, especially in Iraq and the Middle East. In part because of the heightened level of scrutiny under which we operate, audit issues between us and government auditors like the DCAA or the inspector general of the Department of Defense are more likely to arise, are more likely to become public and may be more difficult to resolve. As a result, we could lose future government contracts business or renewals of current government contracts business in the Middle East or elsewhere. We could also be asked to reimburse material payments made to or through us or be asked to accept lesser compensation than provided in our contracts. In certain circumstances, we could be subject to fines and penalties under the U.S. False Claims Act, under which treble damages could be sought. In addition, we may be required to expend a significant amount of resources explaining and/or defending actions we have taken under our government contracts. There can be no assurance that these and any additional allegations made under our government contracts would not have a material adverse effect on our business and results of operations."

I don't find this to be an indictment of Cheney (a departure from Doonesbury's view, I'm sure) - to me it is more of an indictment of the ignorance of his attackers about Halliburton's business.

February 19, 2004

New NYSE FAQs on Shareholder Approval of Equity Compensation Plans

Yesterday, the NYSE modified some of its FAQs regarding shareholder approval of equity compensation plans and added new FAQs in Sections G, H and I regarding foreign plans.

The SEC's Office of Global Security Risk?

Here is a wacky one - an interesting memo from Covington & Burling points out that a recent Congressional report directs the SEC to form an Office of Global Security Risk. This new office would be a part of Corp Fin - and require companies to disclose business activities in countries designated by the State Department as sponsoring international terrorism. The memo explains the convoluted route by which this development arose (too convoluted for me to rehash here!).

This topic likely will be addressed during the SEC's appropriation hearing set for March. As the memo notes, the SEC consistently has opposed efforts to mandate disclosure based on political or social concerns - so I would expect the SEC to push back on this one.

Securities Fraud Class Action Dismissal Rate Drops in Wake of SOX

This is from a Hale & Dorr alert: "Federal courts have been far less willing to dismiss securities fraud class actions since Congress enacted the Sarbanes-Oxley Act in July 2002. NERA Economic Consulting recently reported that, in the wake of Sarbanes-Oxley, the dismissal rate has fallen by as much as 30%, thereby subjecting many more public companies to the uncertainty of major-stakes litigation--and with it the lengthy discovery process in which plaintiffs' lawyers seek to build a case by reviewing the issuer's otherwise private internal records and deposing its directors and officers.

The marked drop in the dismissal rate and the heightened litigation risks facing public companies in the post-Sarbanes-Oxley climate cannot necessarily be attributed directly to the Act itself. (Although Congress dramatically expanded federal securities regulation with the enactment of Sarbanes-Oxley, for the most part the Act did not change the statutory provisions under which these class actions typically are brought.) The courts' reluctance to dismiss cases outright more likely reveals evolving attitudes toward these cases, perhaps reflecting concern that shareholder claims should not be resolved at an early stage of the litigation process, and a greater skepticism of public companies and their management.

In other respects, the securities fraud landscape in 2003 resembled that of prior years. The volume of lawsuits slowed somewhat from 2002; last year, on average, a new class action was filed every 1.75 days, which was consistent with the pace of filings prior to Sarbanes-Oxley, excluding one-time waves of litigation, such as lawsuits alleging that research analysts compromised their objectivity to sell banking services. As in the past, of the twelve federal circuits, the greatest number of securities fraud lawsuits were filed in the Second Circuit (which includes New York) and the Ninth Circuit (West Coast), followed by the First, Third and Eleventh Circuits (New England, New Jersey/Pennsylvania and the Southeast, respectively).

More class actions were settled in 2003 than in 2002 (163 versus 122), which is not surprising given that fewer cases are being dismissed. The average settlement ($19.8 million) was lower than in 2002 ($23.3 million), but still substantially more expensive than in 2001 ($13.8 million), which was the last full year prior to enactment of Sarbanes-Oxley. Although it is difficult to predict settlement trends, which are driven by an array of factors (including the amount of investor losses, the nature of the allegations, the issuer's industry and locale, and the attorneys involved), we take little comfort in the small decline in median settlement amounts last year. The statistics suggest that the overall time from filing to resolution of securities class actions may be increasing. The fact that many large cases that are time intensive for plaintiffs' counsel have not been resolved (e.g., Enron) suggests that it is the smaller and weaker cases that are being resolved relatively quickly. If this is true, average and mean settlements will continue to increase over time, and the total transaction costs associated with these cases (which are directly proportional to the time necessary to resolve them) will also increase.

Public companies and their directors and officers continue to face a significant risk of shareholder class actions, and the costs associated with these cases are likely to increase. Assuming consistent filing rates, over a five-year period the average public company faces a 9% probability that it will be the subject of at least one securities class action. Those in certain industries (such as technology and life sciences) are exposed to even greater risk. Although the high volume of class action litigation has remained relatively stable, the marked decline in the dismissal rate since the passage of Sarbanes-Oxley suggests that these problems will become increasingly difficult to resolve."

February 18, 2004

How You Should Communicate With Your Directors

I have spent a bit of time blogging how shareholders can communicate with directors - but perhaps even more important is how the corporate secretary and other members of management communicate with directors.

Learn more on this topic from my interview with Richard Parr, Executive Vice President and General Counsel of Concentra on Communicating With Your Directors. Among Richard's interesting comments is how his company built a "home-grown" extranet for the board.

Corp Fin Speaks on Asset-Backed Securities

Jeff Minton from Corp Fin's Office of Rulemaking recently addressed an asset-backed audience at the American Securitization Forum conference in Arizona. As reported in this excellent Thacher Profitt memo, it appears that the SEC staff is actively working on its long-standing project to develop a registration & reporting framework that is tailored to the asset-backed industry (hey, this project is so old that I briefly worked on it back in '97 when I was on the staff).

Based on Jeff's comments, it appears that the SEC staff is leaning towards using S-3 rather than creating a new form for registration of securities - and that presently there is an unacceptably high level of '34 Act reporting non-compliance by ABS issuers (e.g. over half of 10-Ks from ABS issuers that were reviewed by the staff were not timely filed).

Another common problem is the failure of ABS issuers to file under the correct EDGAR serial number - a byproduct of each depositor having multiple trusts, each with their own '34 Act numbers. And all of this is partially due to the fact that securitization lawyers typically don't know the securities law as well as securities lawyers, as could be expected.

Doonesbury Talks about "Risk Factors"

You know that SEC filings are becoming part of middle America when Doonesbury references annual reports and risk factors. Today's cartoon notes that Halliburton lists Dick Cheney as a risk factor. However, this is not true - a recent S-3 mentions the SEC investigation as a risk factor but does not identify Cheney by name. Last year's 10-K doesn't even have a risk factor section.

February 16, 2004

NYSE Tweaks Its Rolling 3-Year "Look-Back" FAQ

In what will be welcome news to NYSE companies, here is what the NYSE staff sent to listed companies on Friday: "Following the release of the Section 303A FAQs on January 29th, the Exchange has been alerted that the interpretation of Section 303A.02(b)(ii) set out in FAQ C-12 was unexpected because in some cases it resulted in a "look-back" period in excess of 3 years. The Exchange agrees that the look-back period should not exceed 3 years, and accordingly is withdrawing the original response to FAQ C-12.

Below please find the original question and revised response which has also been updated in the FAQ document on our public web site.

C-12: What period must be used in applying Section 303A.02(b)(ii) relating to the payment of more than $100,000 per year in direct compensation and how does that interact with the three-year look-back requirement?

The appropriate inquiry under Section 303A.02(b)(ii) is whether a director or his or her immediate family member has received, during any twelve-month period within the last three years, more than $100,000 in direct compensation from the listed company (other than director fees and pension or deferred compensation as specified in the rule)."

By the way, TheCorporateCounsel.net just announced an April 21st webcast on "The Many Faces of Director Independence," during which our expert panel will analyze the best ways to determine independence - as well as the optimal frequency of determination - and analyze several dozen increasing complex fact patterns under both the NYSE and Nasdaq standards.

NY Judge Rules on Ability of Insurgent to Mail Management's Proxy Card

Following up on my blog last Wednesday regarding the MONY merger, Judge Holwell (S.D.N.Y.) issued an important decision later that day regarding the applicability and scope of Rule 14a-2(b)(1), the proxy rule that provides an exemption from the filing and disclosure requirements of Rules 14a-3 through 14a-6.

In short, Judge Holwell denied plaintiff's request for a preliminary injunction. In doing so he reaffirmed the ability of insurgents to circulate a copy of management's proxy card without simultaneously triggering the requirement to independently file a proxy statement and card. I have posted a copy of the Judge's opinion in our "Merger & Acquistions" Practice Area under "Proxy Fights/Hostile Takeovers."

February 13, 2004

More Section 404 Musings

Today's Wall Street Journal (on page A2) and the Financial Times are running stories that sources say the SEC is likely to delay the Section 404 deadline by a few months. ComplianceWeek.com has even more info on this. Yesterday, I called the SEC's Office of Public Affairs and got this quote: "The Commission is aware of the deadline and they are prepared to move it if need be." Let's keep our fingers crossed.

Speaking of Deadlines

A number of SEC filing deadlines land on Saturday, February 14th - from 10-Qs and Schedule 13Gs to Form 5s and Schedule 13Fs. As many of you know, if a deadline falls on a weekend, Rule 0-3 under the Exchange Act moves the due date for '34 Act filings to the next business day - which is Tuesday, February 17th in this case as Monday is a federal holiday. Don't you hate how these deadlines always fall on Valentine's Day! I know my wife does...

A New Trend - the Commissioner Enforcement Dissent

Last month, SEC Commissioner Campos dissented from an enforcement action because he felt the SEC should have taken stronger action. That may well have been the first time that a Commissioner has written a dissent to an enforcement matter (whereas its not uncommon for a Commissioner to vote against a matter in a closed Commission meeting).

Last week, Commissioner Glassman issued a dissent of her own in a different enforcement matter. Particularly since this dissent consisted of merely a few paragraphs, this could be the start of commissioners sharing their thoughts more often on enforcement matters with the public.

February 12, 2004

FEI Conducts Internal Controls/Audit Fee Cost Study

Yesterday, the FEI released a survey of 321 companies that finds that the largest U.S. companies expect to spend an average of 35,000 hours to implement Section 404 - and incur an increase of 38% over current audit fees. Companies expect to document an average of 79% of their processes - and expect external auditors will test an average of 57% of those processes.

The survey shows that companies with over $5 billion in revenue expect to spend an average of $4.7 million this year to implement 404 - and expect audit fees to top $1.5 million on average.

Governance Metrics Releases Global Governance Scores

This week, GMI released governance rating scores on 2100 multi-national companies. The accompanying press release included some interesting observations, such as:

- Canadian companies had the highest overall average rating of 7.6, followed by the United States (7.0), Australia (6.9) and the United Kingdom (6.7). Japanese companies had the lowest overall average rating at 3.0
- 414 out of the 1,835 companies with a compensation committee included an executive on this committee (59 had the CEO)
- While the total number of independent directors increased marginally from 56.1% to 57.5%, the number of combined Chairman and CEO positions fell from 47.3% to 41.6%, the number of independent chairman grew from 13.2% to 21.2% and the change in the number of lead directors jumped from 23.3% to 33.4%

Our New "Section 402" Portal

We have launched a new Section 402 Portal that contains guidance on a host of cashless exercise and Section 402 matters.

SEC Adopts Mutual Fund Disclosure Rules

Yesterday, the SEC adopted new rules requiring mutual funds to provide enhanced periodic disclosure.

February 11, 2004

Learn about ISS' New Competitor - Glass Lewis

This year, ISS has a competitor in the proxy advice business, Glass Lewis. Learn more about this new provider in my interview with the CEO of Glass Lewis - Greg Taxin on Glass Lewis and Proxy Advice.

NY Federal Judge Temporarily Blocks Ability of Shareholder to Mail Proxy Card in Proxy Fight

If you read Saturday's NY Times, you know Judge Loretta Preska of Federal District Court in Manhattan issued a temporary restraining order against Highfields Capital Management (a shareholder that opposes a merger of MONY) on Wednesday night after a telephone hearing. On Friday, Judge Richard Holwell left the order in effect - but promised a written opinion today on whether the temporary order would stand.

At issue is whether shareholders can send out copies of a company's proxy ballot card when they send letters recommending a vote against management in a proxy fight - that can make it easier for shareholders to change their vote (or to vote for the first time). MONY, which is seeking shareholder approval to be acquired by AXA Financial, filed this lawsuit against Highfields, which is trying to use the tactic to persuade shareholders to reject the deal because it considers the price too low.

Since Rule 14a-2(b)(1) was adopted in 1993, investors have been able to send communications to one another recommending votes without having to go through the proxy solicitation process. These investors have been able to send company proxy cards – though not their own – and have not been challenged in court.

Disclosure of CEO Succession Planning

Even though it's near the top of the list of the most important tasks they undertake, boards rarely disclose developments related to succession planning. That is understandable if disclosure might undermine the board's efforts (akin to preliminary discussions of a merger) - but in some cases, disclosure would be a good thing. As Walt Disney Co. is finding out, disclosure of succession planning is a good thing - as they filed a letter describing their planning as additional soliciting material yesterday.


FDA and SEC Agree to Cooperate

Last Friday, the SEC announced it had established a procedure for the FDA to refer to the SEC possible instances of securities laws violations by companies regulated by the FDA. This announcement included identification of contacts in the FDA and an FDA commitment to expedite the process.

February 10, 2004

Don't Forget about Tomorrow's Webcast - "Cashless Exercises and Other Murky 402 Issues"

As could be expected, we have been receiving a steady stream of questions to pose to our expert panelists for our February 11th webcast - "Cashless Exercises and Other Murky 402 Issues." The panelists include Stephanie Adams, VP/Manager of Compliance & Restricted Stock Programs, Morgan Stanley Dean Witter; John Aguirre, Partner, Wilson Sonsini Goodrich & Rosati and Marc Trevino, Partner, Sullivan & Cromwell. Send your questions now to broc.romanek@thecorporatecounsel.net and listen in tomorrow!

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Audit Response Letters

A provocative discussion in the Jan/Feb 2004 issue of The Corporate Counsel (at pg 9) has prompted several reader inquiries on whether "claims or assessments" should follow "pending or threatened litigation" in the first request category. While, in fact, there hasn't been a formal change in the ABA's standard form of request letter, the actual practice here varies widely, especially in light of the similar language in the second request category (unasserted claims, etc.). Expect more on audit letters in the next issue of The Corporate Counsel.

SEC Announces Shareholder Access Roundtable

On March 10th, the SEC will hold an all-day roundtable at its DC headquarters regarding the proposed shareholder access rules (interestingly, the announcement says that the SEC will accept comments at the roundtable and thru the end of March!) The agenda and list of participants has not yet been posted. Should be a humdinger. First come, first serve - so show up early if you plan to attend in person.

February 9, 2004

Notes from Northwestern's San Diego Program Posted!

With big thanks to Richard Blake and Bret DiMarco of Wilson Sonsini Goodrich & Rosati, we have posted notes from Northwestern's Securities Regulation Institute in San Diego - these notes cover 13 panels!

Company Fights "Opt-In" Shareholder Proposal on False & Misleading Grounds

I reported last month that Marsh & McLennan had received the first "opt-in" shareholder proposal under the proposed shareholder access rules. IRRC now reports that the company has sought no-action relief on two different grounds - that the proposal is false and misleading under Rule 14a-8(i)(3) and that the proposal deals with election of directors under Rule 14a-8(i)(8).

Interestingly, the company argues that it is false and misleading because the shareholder access rules are not finalized yet and the shareholder proposal implies that they are. We will be keeping a close eye on this one...

What the Top Compensation Consultants Are NOW Telling Compensation Committees

The NASPP has announced a tremendous webcast - "What The Top Compensation Consultants Are NOW Telling Compensation Committees" - scheduled for Thursday, March 18th. Try a no-risk trial membership to the NASPP and hear the top consultants "tell it like it is."

If you didn't see yesterday's NY Times, Jesse Brill spoke out in an article by Gretchen Morgenstern about companies going beyond what is legally required to provide fuller disclosure of executive compensation arrangements, including deferred compensation and SERPs.

Come on, Antonin

Today, the Washington Post runs a interesting analysis of how US Supreme Court Justice Antonin Scalia refuses to recuse himself from a case in which VP Dick Cheney is a named defendent - Antonin had went on an extended duck hunting trip in January with Cheney after the court had agreed to hear the case (and flew to Louisiana for the trip on an official aircraft). Supreme Court Justices are able to determine their own impartiality. This smacks of one of the primary issues that governance reform is intended to fix - the elimination of the perception of conflicts.

February 6, 2004

Analysis of Boilerplate Agreement Provisions

The February edition of "Carl's Corner" is up - and deals with analysis of boilerplate agreement provisions. If you haven't checked out Carl Schneider's musings before, you really should as he applies decades of practical wisdom to provisions that many of us take for granted.

Always Check the Rules Themselves

In law school, my administrative law professor admonished us to "always check the rules." This is a useful warning as it is not uncommon to find law firm client memos that repeat mistaken law.

A perfect example is a handful of memos on the new SRO standards - some from the more prestigious firms - that state that the Nasdaq IPO transition period is 24 months - which was originally proposed but not adopted (only one year was adopted). The lesson learned when drafting a client memo is to always check the rules - and don't necessarily rely on the client memos that hit the streets first.

Survey Results of Financial Experts for Small Cap Companies

In our "Audit Committee Portal," we have posted a study from Haynes & Boone regarding how U.S. small cap issuers (i.e., exchange or Nasdaq-listed issuers with market caps below $75.0 million) are dealing with the new audit committee financial expert disclosure regulations adopted by the SEC.

The study finds that over 67% of U.S. small cap issuers expect to name a financial expert in their next annual report - and that over 82% of U.S. small cap issuers have at least one financial expert serving on their board of directors. I believe these numbers are generally higher than what most experts predicted - and are close to the results of a Fortune 1000 company survey conducted last year.

ISS Hires New CEO

Last week, ISS hired John Connolly, a veteran of IBM Corp. and a Cambridge high-tech start-up as CEO to replace Jamie Heard, who remains an investor in the privately held firm and who will stay on as vice chairman and focus on governance research, rather than day-to-day operations.

February 5, 2004

Nasdaq Not Likely to Issue FAQs for a Few More Weeks

I attended an excellent DC Bar luncheon panel yesterday featuring some of the Nasdaq staffers that answer the many interpretive questions that continue to dribble in. Unfortunately, it does not appear that Nasdaq will be ready to issue more FAQs for a few more weeks. "The sooner, the better" as the proxy season is already in mid-swing.

SEC No-Action Letter on Equity Compensation Plan Disclosures

After a long wait, Corp Fin finally has issued a no-action response to the ABA - in a letter dated January 30th - regarding equity compensation plan disclosures. It covers 8 different topics - and is "must" reading for this proxy season.

How to Update Your Governance Practices

Learn how the NY Times is updating its corporate governance practices from their corporate secretary in my interview with Rhonda Brauer on Updating Governance Practices! I personally learn a lot when I dig into how each company is handling the new governance standards.

Big Four Shed Public Audit Clients in '03

As reported by AccountingWeb.com, for the first time in at least a decade, each of Big 4 lost more public company audit clients in 2003 than it acquired (according to an analysis by Auditor-Trak). PwC lost 91 public clients, KPMG lost 51; Ernst & Young lost 76 and Deloitte & Touche lost 65 clients. As I have noted before, in many of these situations, the Big 4 firms are letting the clients go - rather than the converse...

February 4, 2004

Corporate Governance Web Pages Galore

We have upgraded our list of links to corporate governance web pages by adding links to each of the Fortune 100 as well as the 20 companies with the most widely held stocks (these are in addition to the list we previously had to misc. companies that had upgraded their sites early). Also note that we have provided a list of links to the IR web pages for each of these companies.

Interestingly, roughly 85% of the Fortune 100 have already launched corporate governance web pages. However, there are no assurances that they all meet the new SRO standards.

Watch Out for SOX Scams!

Some community members have forwarded fraudulent invoices from an organization claiming to be the "Sarbanes-Oxley Compliance Registry." These invoices are sent to the accounting departments of companies with a notice that registration fees are now due (for relatively minimal amounts, such as $125) and claim the fees are required by SOX. These scam artists are hoping the accounting department pays without asking someone within the company that knows better. If you are aware of other SOX scams, send them on!

Senate Finance Committee Approves Bill Containing CEO Certifications for Tax Returns

Last week, the Senate Finance Committee approved a bill that would require CEO to provide a certification with the company's tax return.

February 3, 2004

February E-Minders is Up!

The February edition of our popular email newsletter is available now. Sign up to get it free by just providing your email address in this online form.

SEC Speaks at Northwestern's San Diego Program

We will be posting notes from this popular conference in the next day or two. One item that had the audience talking was the remarks from SEC Enforcement Director Steve Cutler. Steve stated that he was concerned about the granting of options at a time when a company was aware of a potentially positive event that had not yet been publicly disclosed. He acknowledged that this did not violate insider trading laws; rather it raised disclosure issues.

The audience asked questions but Steve was unable to provide much guidance - so this is an issue to watch (since it was unclear if Steve realized that options normally are granted before disclosure about them is made). For example, one question was if a preventive cure could be a set date for option grants arranged in advance. The answer was "no," because this was not an insider trading issue and thus could not be cured with a Rule 10b5-1 plan for granting options.

SEC Continues in Growth Mode

Yesterday, the SEC released its request to Congress for its 2005 budget - $913 million (which includes $20 mm owed from last year). This amount is 12.5% above the amount recently received by the SEC for fiscal 2004. This budget request - the first crafted by Chairman Donaldson since his arrival in February 2003 - would permit the SEC to hire 106 new employees and is double the SEC's 2002 budget. Good thing the SEC will be moving into a new building in a year or so...

February 2, 2004

Don't Forget to Renew Your Insider's Edgar Codes!

It's been nearly a year since the SEC went about rulemaking regarding mandatory e-filing of Section 16 reports. In anticipation of mandatory filing, many companies filed a Form ID for their insiders to enable them to file on their behalf.

Because passwords expire after 12 months, it is time for many of these insiders to renew their passwords. Since it is easy to renew before they expire - and not so easy to renew after they expire - I encourage you to renew them now. Alan Dye tells me that you can renew passwords on the SEC's website before they expire - once a password expires, you have to file an amended Form ID to get a new one.

Interestingly, most compliance people don't update insiders' passwords, only their own. This is because you need only one password to get into the SEC's system - after that, you can file using anyone's codes. As a precautionary measure, however, you might want to renew all your insider's passwords.

Thomson Financial on a Roll

Last week, Thomson Financial bought both CCBN - the leading IR Web page provider - and Glasser LegalWorks. Thomson also owns WestLaw and a number of other legal/corporate providers.